CES TAC Report Cards

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Transcript: 

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Welcome to the training video for Grade reporting for Report Cards in 

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TAC.  This video will cover reporting for grades PreK to 

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five.  We will first focus on Prek and K, and then move to grades 1-5.

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For training purposes we will be in the test database, but when you are ready to complete your grades 

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please ensure that you are in the live database.

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Pre and K are entering competencies with an M, P, E, and N for each subject.  

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From the home screen you can go to grade reporting to competencies or click on the Competencies icon for CPT subject.  

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Once on the screen you can choose to use the grid view or list view by clicking the tab preferred.

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For each student and competency, enter M, P, E, or N. 

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You can also use the magnifying glass icon to select the appropriate subject standard code.  

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Be sure to click save.  

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To move between students you can click on the students name or use the arrows.  

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You will repeat this for each subject.  

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If a mistake is made for a standard, pressing the delete button on your keyboard will remove an incorrectly entered code.  

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Remember to always click the save button before leaving a screen.

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If you have a student that you would like to request a conference, 

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navigate to the CPT Conference requested class by clicking the change button to move between classes 

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or go to the back to the home screen and use the competencies icon.  

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Before clicking save enter a y in the code section to request a conference.

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To enter free form comments, once on the competencies screen you can click the comments icon and enter comments for each 

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student up to 1,000 characters.  Then click save.

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For the 4th quarter only you will need to enter the grade level for next year.  

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Click on the competencies icon next to Next Year Grade class.  

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The icon will not appear until the 4th quarter.

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For each student enter the grade level for next year or use the magnifying glass to select the appropriate grade.  

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Be sure to click save.

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Don’t forget there are directions along with a teacher checklist on Office 365 

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or if more help is needed please see your school based gradebook coordinator.

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Now lets move onto grades 1-5.  Before completing your upload of report card grades 

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make sure the grades are accurate. You can do this by clicking on the gradebook icon for a class. 

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Then use the drop down menu on the left under Gradebook to select the Marking Period option.  

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Be sure the values you see in the grade column are the grades you wish to report.  

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You can do this for each class by using the change button to move between classes.

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Now you are ready to upload your grades.  

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Navigate to grade reporting and choose Report card or go back to the home screen and select the report card icon for a class.  

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Be sure that the course and marking period for which you want to be entered, report card grades and comments is displayed.  

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If it isn’t click the change button to the right and select the appropriate course and/or marking period. 

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Click the “load from gradebook” icon to load the grades from the gradebook into this screen.  

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If you need to override a  report card grade for a student, you may click on the drop down menu under Marking Period, 

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MP, and select the override grade.

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To enter comment codes you can use the magnifying glass icon to select appropriate comment codes for the CM1 and CM2 columns.  

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To enter free form comments specific to students for the subject, 

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click the Free-text comments icon on the report card screen.  

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This will open up a text box beneath each student’s grade and comment codes.  

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Type your comments up to 700 characters.

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When the Marking period marks, CM1 and CM2 columns, and free form comments are all correct, click the save icon.  

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This will load the marks and comments into eSchool for the report cards. 

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You will want to repeat these steps for the remainder of courses you teach.  

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Don’t forget that you can use the Change button to move between classes.

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In addition to grade reporting, teachers must enter competencies which are subject standards, 

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characteristics of successful learners, and in the 4th quarter the grade level for next year. 

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To enter competencies, from the report card screen you can use the drop down menu under grade reporting and select competencies or 

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go back to the home screen and use the competencies icon for a class.  

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You can use the list screen or grid view, by clicking that tab for which you prefer.  

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The student highlighted should match the competencies for that student.  

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The magnifying glass can be used to enter needs improvement for each student that needs to be addressed. 

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Related Arts Teachers will also see the Characteristics of Successful learners listed after their subject standards - 

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codes are S (some of the time), R (rarely), or N (not applicable).  

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Leaving the cell blank will indicate that the student demonstrates that characteristic most of the time.

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If you make a mistake, pressing, the Delete button on your keyboard will remove an incorrectly entered code.

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To switch between students you can click on the students name in the column, or use the arrows on the screen.  

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Be sure to click save.

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You will want to use these steps for all subject areas for any student where improvement is needed.

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For Homeroom Teachers:  You will also need to enter the characteristics of successful learners in your homeroom class.  

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You can get there by clicking the change button and selecting “Characteristics of successful learners” 

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or going to the home screen and using the icon.

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For any student who needs something other than “most of the time,” use the magnifying glass icon 

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to select the appropriate code or type S, R, or N.  

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Leaving the cell blank will indicate “most of the time”.  

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Be sure to click save.

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For Homeroom teachers Only and in Quarter 4 only, you will need to enter the next years grade level.  

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To do so click the competency icon next to Next Year Grade, which will not appear until the 4th quarter.  

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Then enter the grade level they will be in next year by using the magnifying glass icon or 

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typing it into the cell.  

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Then be sure to save before leaving the screen.

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We hope this video has been helpful to you in reporting your report card grades and competencies.  

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Don’t forget these grade reporting directions can also be found in Office 365 under Technology, then documents, 

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then CCPS documents, then Teacher Access Center to For Teachers, 

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along with the teacher checklist.