CES TAC Add and Grade Assignments

Client:

Transcript: 

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Welcome to training helping you to become 
familiar with using gradebook in TAC.

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As a reminder, for training purposes, when 
logging into TAC you will want to be in the test 
database 

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instead of your live database.

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Under the grade portion of the screen the first 
icon in any period will bring you to your 
gradebook for that course. 

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The second icon is for interims, the third for 
report cards, 

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and the fourth for report card competencies.  

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The last three will be discussed in future videos. 

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Let’s click on any course’s gradebook to get 
started. 

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You will see the class listed and for what 
marking 

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period.  If two different courses are scheduled to 
meet at the same time or period you can select 

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the “m” cell and you will see those courses 
together.  

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This can also be done on your settings page in 
the drop down menu when hovering over your 
name so that it always appears if saved.  

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The “s” stands for single class view if you just 
need students for a single selected course.

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From this page you can also change between 
classes without going back to the home screen 

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by clicking the change button and selecting the 
course from the menu 

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and clicking ok.

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You will also see from this page an 
Action/Reports cell.  

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By clicking this drop down menu you are 
provided several options from viewing attendance 

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to printing assignment reports.

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Next you will see the icon for withdrawn 
students.  

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By clicking this icon you have several options on 
how you want to see or not see these students 
within your gradebook. 

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Click on the icon again to have it disappear.  

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The next icon is for score cell indicators such as 
dropped scores or absent/tardy students.  

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These indicators can show on your gradebook 
for a quick reference.  

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If one is selected you will see a mark displayed 
in the cell for students that apply. 

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Click on the icon again to have it disappear.

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The next icon is the add assignments, we will 
come back to this as it will be explained in more 
detail.

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The last icon is your settings.  The drop down 
menu will let you save any setting you may have 
selected such as a cell indicator or your viewing 

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of withdrawn students.  

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You can also show or hide columns in your 
gradebook.  By selecting the show or hide you 
will see an additional screen appear letting you 

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add or take off columns.  

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You can do this by clicking the plus or minus 
sign for whichever selection you want to make.  

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However, be sure to save those settings if you 
want them to appear every time to go back into 
gradebook.

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Now let’s go back to adding an assignment.  
Once you click on the icon you will see a pop 
up screen with cells that need to be completed.  

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The cells that have an * asterisk must be 
entered to create an assignment.  

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These should be self-explanatory, but if you 
need further help in creating an assignment 

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please see your school based gradebook 
coordinator.

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A couple of notes to adding an assignment: for 
the publish feature, 

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an empty circle means it is not published to the 
Home Access Center or HAC for parents and 
students to see.  

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The half-filled circle indicates the assignment is 
published in HAC and the fully filled in circle 
indicates the assignment 

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and score are published in HAC.  You may leave 
the publish button empty if you choose as once 
the assignment is created you will be able to 

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easily publish it from the gradebook screen 
when you choose.  

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The “cannot be dropped” cell can be used if you 
do not want to have the option of dropping this 
score when using the feature of dropping the 

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lowest score is being used within your 
gradebook.  

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You can also upload attachments for 
assignments that parents will be able to access 
and even print if they so choose. 

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Also, please note that the icon for adding an 
assignment can only be seen in the single class 
view, 

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not the multiple view.  

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If you have two classes that are with you at the 
same time and want to enter the same 
assignment when everything is in, 

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click the copy button and select the partner file.  

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This will save the assignment to both sections.  

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(If you need to add an attachment, it is best to 
Save before copying, then add the attachment, 

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and then Copy to the other file so that the 
attachment copies as well.)  

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You can then click the M view to see the 
combined sections.  

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Here you will be able to enter the grades for both 
sets of kids at once.    

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Once your assignment is saved, you will see 
several icons above the assignment column.  

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The first icon will open the assignment detail 
page where you can change scores and enter 
comments.  

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To return to the gradebook page, click the 
gradebook icon.  

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The middle icon is another location to publish 
assignments.  

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The last icon is to mass update scores.  

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This is where you can do a mass upload of 
scores if several students have received the 
same score.  

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You can also clear all scores for an assignment 
if needed 

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or upload scores from another file.

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To delete an assignment all scores must be 
cleared from the assignment first.  

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Don’t forget that if you did not select the auto 
save in your settings you will need to save the 
data you entered before leaving the page.

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To see different grade views, you can change 
your view by selecting the drop down menu next 
to all categories and selecting the view you 

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want.  Don’t forget to save any settings you 
want using the setting icon.

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At the top is a help button that has lots of useful 
information if you need further guidance.  

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There is a quick reference toward the bottom to 
help with entering grades.

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I hope this video has been helpful in 
understanding gradebook.  

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Future videos will cover Interims, Report Cards 
and Bells and Whistles of the TAC program.